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Page 1 of 19 STATEMENT OF WORK (SOW) MULTIPLE AWARD CONSTRUCTION CONTRACT (MACC) HOLLOMAN AIR FORCE BASE (HAFB), NEW MEXICO AIR COMBAT COMMAND (ACC) 19 Aug 2013 Page 2 of 19 GENERAL PROVISIONS FOR MULTIPLE AWARD CONSTRUCTION CONTRACT 1. SCOPE OF WORK: The required work to be performed by the contractor consists of, but is not limited to, a broad range of maintenance, repair, minor construction/alteration and renovation work on real property at Holloman Air Force Base (HAFB), NM and federal real property within 100 mile radius of HAFB post office, excluding areas within the state of Texas. All work shall be in conformance with the requirements of the contract including furnishing all materials, labor, plant, tools, equipment, transportation, supervision, management, and other services (including engineering/technical design support), items, and incidentals necessary thereto. 2. DEFINITIONS : a. 35% Design - Documents providing the following minimum information, as applicable to the project: drawings, a list showing sections to be incorporated in the specifications, design analyses as identified in the Delivery Order (DO), and a cost estimate. Major mechanical and electrical equipment items shall be shown on the drawings with single line diagrams. All utilities and structures shall be shown. Cost for the 35% design will be deducted from the cost of construction if the project is awarded for construction within one (1) year from the Government approval date of the 35% design. Drawings shall also include the following, as applicable: (1) All required controlling dimensions shall be shown. Site plan showing proposed location of work including access from main roads and surface or subsurface drainage concepts. (2) Floor plans with dimensions and functional arrangement of all areas; including corridors, exits, stairs, and utility spaces properly related to exterior access, American with Disabilities Act (ADA) requirements, life safety, roads, parking, and service areas, etc. Individual treatment shall be given items involving special design and/or deviations from accepted standards and of complex design. Gross floor areas shall be shown for each floor and for the entire building. Floor and roof framing, and loadings shall be indicated. Built-in, installed, and specialized portable equipment shall be indicated to scale. Pertinent information regarding fire prevention and safety requirements shall be shown. Design live and wind loads shall be shown. (3) Elevations shall include story heights, fenestration, and adaptation to finished grades at the site. shown. (4) Sections of structures, including framing, partitions, suspended ceilings, (if any), ducts, etc., shall be (5) Typical wall sections shall be shown at a scale of no less than 3/4 inch = 1 foot. Sections shall include material and thicknesses, methods of attachment, and type of windows with relation thereof to supporting structural columns or walls. (6) For heating, air conditioning, mechanical ventilation and plumbing, and special features such as fire suppression, elevators, hoists, kitchen equipment, etc., indicate the location, capacity, and space requirements for all major items of mechanical equipment. Single line indication and riser diagrams of ducts, pipes, and equipment and their approximate location shall also be shown. Indication shall be made as to whether piping and duct work are exposed or concealed. Functional areas where pipes are exposed shall be delineated. Approximate operating range or capacity for heating, ventilation, air conditioning, and refrigeration equipment shall be clearly stated. (7) For electrical systems, indicate lighting arrangements, type of fixtures proposed, general light intensities, special electrical requirements of the user, including communications and electronic facilities where applicable, light and power service entrance and distribution arrangement. Conduits, including those to be wired by others, shall be shown together with indication as to whether conduits are exposed. Functional areas having exposed Page 3 of 19 conduits shall be delineated. Riser diagrams, showing service equipment, feeders, and panels, other than branch circuits, shall be shown. Cable sizes, current demand factors and the switch and panel board descriptions are not required at this time. Location capacity and space requirements of all major items of equipment shall be shown including interior substations with service equipment and panels. Power, communication, and electronic features will be indicated in sufficient detail to identify requirements clearly and to indicate the means of satisfying the requirements. (8) Identify all Government-furnished equipment to be installed by the Contractor and equipment furnished and installed by the Government, if applicable. b. 65% Design - Documents building upon the 35% design, including drawings and the complete text of the specifications. The drawings will show an additional 30 % progress in all disciplines including site plans, floor plans, elevations, wall sections, details, and all other areas as listed in the 35% design. All cut sections and details shall also be shown on the drawings at this time. Any updated or corrected design analyses of architectural, structural, civil, electric, mechanical, and utility systems shall be included as well as an updated cost proposal. c. 100% Design - Documents to be submitted by the Contractor that will be subject to Government review. The documents will include final and complete drawings and specifications. The 100% design shall include all items identified in the DO and shall be ready for construction, requiring only final Government review. Note: Prior to the 100% design submission, the Contractor will submit a 35% and 65% design for Government review and subsequent approval to finalize the 100% design d. Delivery Order (DO) A DO is a document prepared by the Government and issued to the Contractor against the basic contract. Its purpose is to place an order for labor, materials and other associated items as necessary to complete the design and/or design-build/construction of a specific project. The DO requires the Contractor to submit cost proposal and design documents for a project. Following submittal of the proposal and at the Government s discretion, discussions may be held with the Contractor to clarify and/or negotiate elements of the proposal. If a construct only DO is issued as a follow on to a previously awarded 35% design DO, the design costs will be deducted from the total amount of the costs of the construction DO if the construct award is made within 1 year of the design approval. e. Fixed Element Pricing Rate (FEP) -- Fixed Element Pricing Rate or FEP rate means a numerical factor that represents indirect costs and profit. The FEP rate is applied to total direct costs to price a job or project on individual task orders. i. The offeror agrees that the FEP rate includes all indirect costs and profit, including but not limited to all overheads and burden rates, protective clothing, insurance, indirect equipment rental, taxes and compliance with tax laws (except NMGRT), contingencies, proposal/bid preparation costs, General and Administrative, insurance, and any/all other costs that cannot be attributed as a direct cost to the individual project. The FEP rate does NOT include bond or New Mexico Gross Receipts tax (NMGRT). Bond and NMGRT shall be listed as the 3rd to last and 2nd to last cost lines, respectively, on each project cost proposal, immediately before the Grand Total. ii. The FEP rates proposed by the offeror, and accepted by the Government, are incorporated upon contract award and are binding in this contract. For all future task order proposals, the contractor will use this rate, or a discounted rate, to propose the amount for indirect costs and profit by applying it to total direct costs. f. Statement of Work (SOW) A document prepared by the Government and issued to the Contractor as part of the DO. Included in the SOW are the specific technical requirements for the project. g. Request for Proposal (RFP) A package of documents issued to the contractor requesting a cost proposal for construction and design documents for a project based on the DO. Following submittal of the proposal and at the government s option, discussions may be held with the contractor to clarify and / or negotiate elements of the proposal. The RFP will be issued on design or design-build DO s h. Invitation for Bid (IFB) A package of documents issued to a contractor requesting a firm price for construction and the required design documents for a project based on the DO. Once submitted, no revisions to the Page 4 of 19 bid are permitted. Award is made to the low bidder. The IFB will be issued on construct only DO s when a design is already available. i. Professional Certification Professional certification will be required on all life safety plans, fire suppression plans and pre-engineered structures. If requested by the Contracting Officer, additional plans will be stamped for a pre negotiated fee for certain task orders. The process consists of affixing a seal or statement to a drawing or design document to indicate that the work to which it is affixed has been performed by a person licensed as a professional, in that area of expertise, in the state of New Mexico. j. Conventional Design-Build The process by which the same contractor provides both the design and construction services for a project, completing the design before construction activity begins. k. Fast Track Design-Build The process by which the same contractor provides both the design and construction services for a project, beginning construction at a mutually agreed point prior to completion of the design and construction drawings. l. Government Furnished Equipment (GFE) / Government Furnished Material (GFM) Items of equipment or material which the government will supply to the contractor for use in the construction of a project. m. Color Board A visual presentation consisting of samples of the various finishes, grouped together based on location within the project that may be required as directed by the Contracting Officer. Samples shall be of adequate size to show the full pattern, texture, and color of each item and shall be submitted to the Contracting Officer in the standard submittal format. n. Design Costs Those costs identified by the Contractor, not to exceed the 6% statutory limit, as part of the DO process which represent the portion of the overall project cost attributed to preparation of the design for a construction project. If a construct only DO is issued as a follow on to a previously awarded 35% design DO, the design costs will be deducted from the total amount of the costs of the construction DO if the construct award is made within 1 year of the design approval. o. Technical Representative of the Contracting Officer (TRCO): The Base Civil Engineer representative who performs technical surveillance and evaluation of the work under this contract. This designation in no way authorizes anyone other than the Contracting Officer to commit the Government to changes in the terms of the contract. Any site conditions that impact the construction of the project and indicate the need for possible changes to the SOW must be presented to the Contracting Officer in written format. p. Sustainability: Demonstrate ability to achieve LEED self-certification. Comply with Air Force Sustainable Design and Development (SDD) Implementing Guidance. Reference Leadership in Energy and Environmental Design (LEED ) for New Construction and Major Renovation v2.2 Reference Guide. q. Design Charrette/Post Award Kickoff Meeting: An intensely focused activity intended to build consensus among participants, develop specific design goals and solutions for a project, and motivate participants and stakeholders to be committed to reaching those goals. Participants represent all those who can influence the project design decisions. For further information, refer to documents such as A Handbook for Planning and Conducting Charrettes for High-Performance Project, National Renewable Energy Laboratory. 3. DESCRIPTION OF WORK: a. An Invitation for Bid (IFB) or Request for Proposal (RFP) issued under this contract will be issued to all the contractors and will include a Delivery Order (DO) defining the project requirements. The project may ultimately require the contractor to produce a full design, partial design, or no design depending on the type of DO request. For example, a new project with no, or partial, previous design accomplished will be issued as an RFP and will include requirements to provide a 35% (minimum) design as part of the contractor s bid or proposal. Conversely, a project for which a 100% design is already available will be issued as an IFB and will only require a bid or cost proposal in the prescribed format. If awarded a Delivery Order (DO) for the project, the successful Page 5 of 19 contractor will, as necessary, complete the design to the 100% level. A delivery order is a document prepared by the Government and issued to the contractor against the basic contract. Its purpose is to place an order for labor, materials and other associated items as necessary to complete the design and/or construction of a specific project. For IFB's and RFP s, the cost proposal will be submitted using the reports generated by the CPG. In addition, the DO may also include but is not limited to, the following, as applicable, based on the level of design required: (1) Government prepared SOW, sketches, and any available as-builts, specifications, or design information. (2) Design calculations requirements. (3) Construction drawings requirements including professional certifications. (4) Direction regarding fast-track vs. design-build. (5) Timeframes for preparing the proposal, completing design work (if awarded), and completing construction. (6) Contractor prepared specification sections and version required. (7) Submittal requirements. (8) Government Furnished Materials (GFM) or Government Furnished Equipment (GFE). b. Proposals received in the RFP format will be evaluated based on compliance with the design requirements and the proposed price. The government reserves the right to enter into discussions with the contractor for the purpose of requesting minor revisions to the proposals. Proposals received in the IFB format will be evaluated based on low bid. c. The contractor may be required to work within controlled or restricted areas. Refer to paragraphs 19 and 20 for additional information concerning security. d. Occasionally, the government will have a need to establish a final price for a project which is not already funded but for which there is a reasonable expectation that funding will be received in the future. In that case, an RFP will be issued to the contractor for preparation of a 35% design (if not already designed) and a cost proposal. The 35% design fee (not to exceed the 6% statutory limit of the programmed amount, if applicable) shall be negotiated for those projects not already designed. The contractor must provide an acceptance period of 120 calendar days following establishment of a final price. If the project is awarded prior to 120 calendar day acceptance period, the contractor will be issued a DO to complete design work as needed and accomplish the construction. If the project is not awarded within the 120 day acceptance period following the establishment of a final price, the contractor will be paid the negotiated 35% design fee. 4. COMMENCEMENT, PROSECUTION AND COMPLETION OF WORK: The contractor shall commence work and complete the project in accordance with the time frames established in the DO and Notice to Proceed (NTP). At completion of project, the contractor shall fill out and submit a Transfer and Acceptance of Military Real Property (DD 1354). The DD 1354 form can be obtained from See additional specific instructions for preparation of DD1354 s. The Contractor shall comply with all requirements outlined in the Holloman AFB environmental regulations (see attached documents). 5. DESIGN DOCUMENTS, GENERAL: The design documents developed by the contractor shall comply with the following requirements: a. The Contractor shall receive one (1) copy of the appropriate record drawings if available, with the DO. The Government does not guarantee the accuracy or adequacy of the existing record drawings. It is the Contractor s responsibility to field verify all Government provided record drawings during preliminary site visits, planning of the Page 6 of 19 project, and prior to issuance of each DO. The Contractor shall be responsible for the reproduction of these drawings if multiple copies are needed. b. When design is required by the DO, the Contractor shall develop all drawings using latest version of Auto CAD computer aided drafting software and be prepared to utilize Standard D (24 x 36 ) or Standard B (11 x 17 ) drawing format. All drawings shall be in the same electronic format. The Holloman AFB cover sheet and title blocks shall be used. Templates for these will be provided to the Contractor on disk in Auto CAD. All drawings shall be drawn to Standard English scale as appropriate for the size of drawing. The Contractor shall submit three (3) sets of Standard D and/or B size drawings in correct scale to the Contracting Officer with their proposal. c. The Contractor shall prepare drawings, as specified in the DO, for Government approval prior to the start of construction or as indicated in the DO. It is not necessary for each drawing to be on an individual sheet; more than one drawing can be included on a sheet. Each sheet shall have an approved title block and border with professional certification when required by the DO. The title block shall contain project information including but not limited to Project number, DO number, Project Name, and date. Basic design criteria utilized for each discipline will be included on the appropriate drawings as required by the DO. Examples would include wind and live/dead loads assumed for structural elements, function specific conditions such as lighting levels or future use considerations for electrical systems, site specific climatic design conditions for mechanical systems, and Uniform Building Code analysis (performed to the same level as if being applied to a building permit process). The following is a list of drawings which might typically be required under this contract: (1) Cover Sheet with Title and Approval Block (showing haul route) (2) Legend page (3) Existing Site Plan (4) Final Site Plan (5) Grading Plan (6) Underground Utility Plan and Profiles (7) Demolition Plan (8) Floor Plans (9) Elevations (10) Finish Schedule (11) Wall and Roof Sections (12) Window and Door Schedules (13) Ceiling Plan (14) Details (15) Mechanical Plan and Schedules (16) Plumbing and HVAC Riser Diagrams (17) HVAC Controls Diagrams (18) Electrical Site Plan (19) Power Plan and Panel Schedule (20) Electrical Plan and Lighting Plan with Schedule and details (21) Fire Projection Plan (22) Communications Plan d. Perspective Drawing: When required by the DO, develop a black line concept perspective and/or a rendered (color) perspective of the project. (May be computer or hand generated.) (1) The perspectives shall be approximately 14 x 28 in size and shall be mounted on a standard presentation board, complete with a small site plan and supporting data (i.e. size, cost of landscaping, site work, building, etc.) affixed to the presentation board. (2) The black-line concept perspective shall be provided with the contractor s bid/proposal as part of the 35% submittal. The rendered perspective shall be prepared by the contractor and delivered with the final design submittal when requested. Page 7 of 19 d. Topographic and/or Cadastral Surveys: Surveys/work as required for siting, gr
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