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Primavera P6 PM Course Material

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PRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6) COURSE MATERIAL ON PRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6) KLG SYSTEL LTD Plot No. 70A, Sector - 34, Gurgaon - 122 004 Haryana (India) Tel: +91(0)124-4129900 Fax: +91(0)124-4129999 301 Pujit Plaza, Plot.No.67, Sector 11 C.B.D – Belapur, Navi Mumbai 400 614 4th Floor, Golden Tower, 104 B, 105, 106, 107, 46/31/1, 260-262, First Floor, Gariahat Road, 4th Floor, Royapettah High Road, H.M. Geneva House 14, Ballygunge, Royapettah, Cunigham Road, New
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  PRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6)1Proprietary & Confidential A Knowledge Company COURSE MATERIALONPRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6) KLG SYSTEL LTD Plot No. 70A,Sector - 34,Gurgaon - 122 004Haryana (India)Tel: +91(0)124-4129900Fax: +91(0)124-4129999301 Pujit Plaza,Plot.No.67,Sector 11C.B.D – Belapur,Navi Mumbai 400 614 Tel: +91-22-40916777Fax: +91-22-275764614th Floor, Golden Tower,260-262,Royapettah High Road,Royapettah,Chennai - 600014Tel: +91-44-45510043/53Fax: +91-44-28528170 104 B, 105, 106, 107,First Floor,H.M. Geneva House 14,Cunigham Road,Bangalore-560052Tel: +91-80- 41479151-5246/31/1,Gariahat Road, 4th Floor,Ballygunge,New AC Market,Kolkata - 700019Tel: +91-33-24647465 /5257/5259Fax:+91-33-24645258  PRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6)2Proprietary & Confidential A Knowledge Company INDEX A.   INTRODUCTION TO PROJECT MANAGEMENT .................................................................. 3   B.   INTRODUCTION TO PRIMAVERA ENTERPRISE SUITE PRODUCTS .............................. 9   C.   ENTERPRISE PROJECT STRUCTURE (EPS) ........................................................................ 11   D.   ORGANISATIONAL BREAKDOWN STRUCTURE (OBS) .................................................. 12   E.   PROJECT CODES & VALUES ................................................................................................ 13   F.   GLOBAL & PROJECT CALENDARS ..................................................................................... 14   G.   ADDING A PROJECT (Without Using Project Architect) ....................................................... 16   H.   WORK BREAKDOWN STRUCTURE (WBS) ........................................................................ 16   I.   BUDGET & ESTABLISHING SPENDING PLAN .................................................................. 18   J.   ACTIVITY CODES & VALUES .............................................................................................. 19   K.   WORK PRODUCTS & DOCUMENTS .................................................................................... 21   L.   ACTIVITIES, RELATIONSHIPS AND SCHEDULING ......................................................... 22   M.   CONSTRAINTS ......................................................................................................................... 29   N.   GROUPING AND FILTERING ACTIVITIES ......................................................................... 31   O.   BARS & LAYOUTS .................................................................................................................. 33   P.   RESOURCES, ROLES AND COSTS ....................................................................................... 35   Q.   BASELINE PLAN...................................................................................................................... 47   R.   MONITORING THE CURRENT SCHEDULE ........................................................................ 48   S.   THRESHOLD MONITORING AND ISSUES ......................................................................... 51   T.   PROJECT TRACKING AND REPORTS ................................................................................. 53   U.   PROJECT UTILITIES................................................................................................................ 55   V.   ADMINISTRATIVE FUNCTIONALITIES OF P6 .................................................................. 62    PRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6)3Proprietary & Confidential A Knowledge Company A.   INTRODUCTION TO PROJECT MANAGEMENT WHAT IS PROJECT MANAGEMENT? Project management is the application of knowledge, skills, tools, and techniques to projectactivities in order to meet or exceed stakeholder needs and expectations from a project. Meeting orexceeding stakeholder needs and expectations invariably involves balancing competing demandsamong: ã   Scope, time, cost, and quality. ã   Stakeholders with differing needs and expectations. ã   Identified requirements (needs) and unidentified requirements (expectations).The term project management is sometimes used to describe an organizational approach to themanagement of ongoing operations. This approach, more properly called management by projects,treats many aspects of ongoing operations as projects in order to apply project management tothem. Although an understanding of project management is obviously critical to an organizationthat is managing by projects. PROJECT MANAGEMENT KNOWLEDGE AREAS The Project Management Knowledge Areas describes project management knowledge and practicein terms of its component processes. These processes have been organized into nine knowledgeareas:- Project Integration Management describes the processes required to ensure that the variouselements of the project are properly coordinated. It consists of project plan development, projectplan execution, and overall change control. Project Scope Management describes the processes required to ensure that the project includes allthe work required, and only the work required, to complete the project successfully. It consists of initiation, scope planning, scope definition, scope verification, and scope change control. Project Time Management describes the processes required to ensure timely completion of theproject. It consists of activity definition, activity sequencing, activity duration estimating, scheduledevelopment, and schedule control. Project Cost Management describes the processes required to ensure that the project is completedwithin the approved budget. It consists of resource planning, cost estimating, cost budgeting, andcost control. Project Quality Management describes the processes required to ensure that the project willsatisfy the needs for which it was undertaken. It consists of quality planning, quality assurance, andquality control. Project Human Resource Management describes the processes required to make the mosteffective use of the people involved with the project. It consists of organizational planning, staff acquisition, and team development. Project Communications Management describes the processes required to ensure timely andappropriate generation, collection, dissemination, storage, and ultimate disposition of projectinformation. It consists of communications planning, information distribution, performancereporting, and administrative closure. Project Risk Management describes the processes concerned with identifying, analyzing, andresponding to project risk. It consists of risk identification, risk quantification, risk responsedevelopment, and risk response control. Project Procurement Management describes the processes required to acquire goods and servicesfrom outside the performing organization. It consists of procurement planning, solicitationplanning, solicitation, source selection, contract administration, and contract close-out.  PRIMAVERA ENTERPRISE PROJECT MANAGEMENT (P6)4Proprietary & Confidential A Knowledge Company PROJECT PROCESSES Projects are composed of processes. A process is “a series of actions bringing about a result”.Project processes are performed by people and generally fall into one of two major categories: ã   Project management processes are concerned with describing and organizing the work of theproject. ã   Product-oriented processes are concerned with specifying and creating the project product.Product-oriented processes are typically defined by the project life and vary by application area.Project management processes and product-oriented processes overlap and interact throughout theproject PROCESS GROUPS Project management processes can be organized into five groups of one or more processes each: ã   Initiating processes: recognizing that a project or phase should begin and committing to do so. ã   Planning processes: devising and maintaining a workable scheme to accomplish the businessneed that the project was undertaken to address. ã   Executing processes: coordinating people and other resources to carry out the plan. ã   Controlling processes : ensuring that project objectives are met by monitoring and measuringprogress and taking corrective action when necessary. ã   Closing processes: formalizing acceptance of the project or phase and bringing it to an orderlyend.
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