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VOLUME - I TO GLOBAL TENDER NO. PUR Steel Cord/0042 dated:

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RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VOLUME - I TO GLOBAL TENDER NO. PUR Steel Cord/0042 dated: Tender document downloaded from by Messers: (Signature
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RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT VOLUME - I TO GLOBAL TENDER NO. PUR Steel Cord/0042 dated: Tender document downloaded from by Messers: (Signature and Seal of the Tenderer) The Bid Money is remitted with the tender by DD No. dated for of Bank Branch (Signature and Seal of the Tenderer) RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT (A Government of India Undertaking) VISAKHAPATNAM MATERIALS MANAGEMENT DEPARTMENT (PURCHASE WING) BLOCK-A, ADMINISTRATIVE BUILDING VISAKHAPATNAM STEEL PLANT VISAKHAPATNAM (A.P) INDIA Telephone No FAX NO / GLOBAL TENDER NOTIFICATION GLOBAL TENDER NO.PUR Steel Cord/0042 dated: SEALED BIDS ARE INVITED FOR THE SUPPLY OF 400 Meters of STEEL CORD CONVEYOR BELT OF 1000MM WIDTH,GRADE M-24,ST1600 and 500 Meters of STEEL CORD CONVEYOR BELT OF 1200MM WIDTH,GRADE M-24,ST1800 Last Date & Time for receipt of Tenders: Before Hrs. (IST) on Tenderers who are interested in participating in the tender can download the Tender documents from our Website: and submit their offer before 10:30 Hrs (IST) on as per the instructions given in the Tender document. In case of any difficulty in downloading the Tender documents, the Tender document shall be sent by Post free of cost on written request from the Tenderers. The Tenderers should refer to RINL s website regularly for any Corrigendum/Addendum. - EXECUTIVE DIRECTOR (MM) GLOBAL TENDER NO PUR Steel Cord/0042 dated: FOR SUPPLY OF STEEL CORD CONVEYOR BELTS BROAD DESCRIPTION OF TENDER DOCUMENTS Sl. No. Description No. of Pages Page Nos. VOLUME - I: 1 Invitation to Global Tender 3 4 to 6 2 ANNEXURE-I Instructions to Tenderers 13 7 to 25 3 ANNEXURE-II Specifications 3 26 to 28 4 ANNEXURE-III Declaration of Indian Agent 2 30 to 31 5 ANNEXURE-IV Proforma for Letter of Acceptance of RINL's Terms and Conditions of Global Tender 6 ANNEXURE-V Proforma for Declaration of Particulars 2 32 to ANNEXURE-VI Check List 2 35 to 36 8 ANNEXURE-VII Terms and Conditions of draft Purchase Order 9 ANNEXURE-VIII Proforma for Performance Guarantee Bond to to ANNEXURE-IX Income Tax Declaration and Form 10F 3 54 to 56 VOLUME - II (to be submitted in a separate sealed cover) 58 Price Schedule (For Indigenous and Imported Supplies) 2 59 to 60 Materials Management Department (Purchase Wing) Block-A, 3 rd Floor, Main Administrative Building Visakhapatnam Steel Plant,Visakhapatnam Andhra Pradesh, India Phone: / Fax: / RASHTRIYA ISPAT NIGAM LIMITED VISAKHAPATNAM STEEL PLANT (Government of India Enterprise) MATERIALS MANAGEMENT DEPARTMENT (Purchase Wing) Block - A, 3 rd Floor, Main Administrative Building VISAKHAPATNAM , ANDHRA PRADESH, INDIA Phone: , Fax: / INVITATION TO GLOBAL TENDER No. PUR Steel Cord/0042 dated: FOR SUPPLY OF STEEL CORD CONVEYOR BELT OF 1200MM WIDTH,GRADE M-24,ST Rashtriya Ispat Nigam Limited (RINL)/Visakhapatnam Steel Plant (VSP) invites sealed bids in Two Parts (Part - A: Techno Commercial Bid and Part B: Price Bid in separate sealed envelopes) for supply of STEEL CORD CONVEYOR BELT OF 1000MM WIDTH,GRADE M-24,ST1600 and STEEL CORD CONVEYOR BELT OF 1200MM WIDTH,GRADE M-24,ST1800 in conformity with the Specifications/Scope of Work given in ANNEXURE II of Global Tender Document. Offers from both Imported & Indigenous manufacturers ONLY will be considered Offers from traders/dealers will not be considered. 2.0 Quantity and No. of Sources: RINL/VSP intends to purchase the following items from the Lowest Techno-Commercially acceptable Tenderer. (i) 400 (Four Hundred) Meters of Steel cord conveyor belt of 1000MM width,grade M-24,ST1600 (ii) 500( Five Hundred) Meters of Steel cord conveyor belt of 1200MM width,grade M- 24,ST1800 However, RINL/VSP reserves the right to place order(s) on single/multiple sources at its sole discretion. 3.0 Delivery Schedule : Delivery period should be four (04) months from the date of placement of Purchase order Or During such period as indicated by the Purchaser at the time of finalization of the LOI / Acceptance to Tender, with mutual consent. The Tenderers are required to submit their best delivery in case it is not as per the stated delivery. The Purchaser reserves the right to revise the delivery schedule depending upon the production requirements without any additional financial implication to the Purchaser. 4.0 PRE-QUALIFICATION CRITERIA(PQC): 4.1 FOR STEEL CORD CONVEYOR BELT OF 1000MM WIDTH,GRADE M-24,ST1600 ( MATERIAL CODE: ) The supplier must have experience of manufacturing and supply of steel cord conveyor belt of 1000mm width minimum, type:st 1600 and must have supplied to at least two parties before the year Documentary evidence for the supplies is to be enclosed along with the offer, without which the offer will not be considered. However, the bidder, who has already supplied the present tendered item, Steel cord conveyor belt to Visakhapatnam Steel Plant Previously are eligible. The PQC Condition mentioned above is FATAL CONDITION. The offers, not fulfilling the above fatal Conditions will not be evaluated. 4.2 FOR STEEL CORD CONVEYOR BELT OF 1200MM WIDTH,GRADE M- 24,ST1800 ( MATERIAL CODE: ): The supplier must have experience of manufacturing and supply of steel cord conveyor belt of 1200mm width minimum, type:st 1800 and must have supplied to at least two parties before the year Documentary evidence for the supplies is to be enclosed along with the offer, without which the offer will not be considered. However, the bidder, who has already supplied the present tendered item, Steel cord conveyor belt to Visakhapatnam Steel Plant Previously are eligible. The PQC Condition mentioned above is FATAL CONDITION. The offers, not fulfilling the above fatal Conditions will not be evaluated. 5.0 GUARANTEE CLAUSE FOR BOTH THE TENDER ITEMS: GUARANTEE REQUIRED- 4 YEARS OF CONTINUOUS OPERATION OF RAWMATERIAL HANDLING PLANT WITH 24 HRS/DAY OPERATION HANDLING MATERIALS LIKE IRON ORE LUMP,IRON ORE FINES, SIZED IRON ORE,COKE PELLETS, LIME STONE AND DOLOMITE ETC. 6.0 The Tenderers should submit Quality Assurance Plan along with the Techno-commercial Bid. 7.0 Bids in sealed envelopes shall be received up to Hours (IST) on and Techno-Commercial part of the bid (Part - A) shall be opened immediately thereafter in the presence of Tenderers (or) their Authorized representatives (with letter of Authorization) who choose to be present. The date of reverse e-auction and opening of sealed Price Bids (Part - B) of the Tenderers whose offers have been found Techno-Commercially acceptable, shall be informed later so as to enable them or their Authorized representatives to be present at the time of opening of the sealed Price Bids, if they so desire. 8.0 The offer should be submitted in sealed envelopes clearly super scribing Supply of Steel cord conveyor belts against Tender No: PUR Steel Cord/0042 dated: with Tender Opening due on at the office of Executive Director (MM), Block - A, Purchase Department, Administrative Building, Visakhapatnam Steel Plant, Visakhapatnam (A.P) India. 9.0 Each tender shall be accompanied with Earnest Money Deposit (EMD) (VITAL) either in US$ ((or) Euro (or) Indian Rupees by means of either a Banker's Cheque / Account payee Demand Draft drawn on any Scheduled Commercial Bank and payable to Rashtriya Ispat Nigam Ltd. at Visakhapatnam (both subject to realization) or in Electronic Mode or for an amount US$ (US Dollar One thousand ninety only) / Euro 960 (Euros Nine hundred Sixty only) / Rs.75, (Rupees Seventy five Thousand only) is to be submitted along with or prior to opening of Part - A: Techno- Commercial Bid The successful Tenderer shall establish a Performance Guarantee Bond (PBG) (VITAL) in the form of a Bank Guarantee in the prescribed format for 10% (ten) of the CFR value in case of imported supplies and 10% (ten) of the order value on Landed price basis in case of indigenous supplies, within 30 (thirty) days from date of LOI/Purchase Order/Acceptance to Tender (or) before commencement of the supplies whichever is earlier 11.0 RINL/VSP shall not be responsible for any difficulty in downloading of clear and complete Tender documents from its website. The Tenderers shall be deemed to have read and understood the complete Tender documents uploaded by RINL/VSP on its website RINL/VSP shall not be responsible for any delay, loss or non-receipt of Tender documents or tenders by post Purchase preference will be given to the Indian Pubic Sector Undertakings wherever applicable as per Department of Public Enterprises, Government of India Guidelines / or any other Government of India guidelines in force Notwithstanding anything specified in this Tender document, RINL/VSP in its sole discretion, unconditionally and without having to assign any reason reserves to itself the rights: a) To accept or reject the lowest tender or any other tender or all the tenders b) To accept any tender in full or in part c) To reject the offers not conforming to the Tender terms. d) To give Purchase Preference to the Public Sector Undertakings wherever applicable as per Government policy/ Guidelines. e) To extend Purchase Preference to Local SSIs (Micro and Small Enterprises) as per the prevailing guidelines. In case a Local MSE becomes `TAL1 Tenderer, Purchase Preference will not be extended to another Local MSE in the Tender At any time prior to the deadline for submission of the Bids, RINL/VSP may for any reason, modify the tender terms and conditions by way of an Amendment or Corrigendum. Such Amendments or Corrigendum will be notified on RINL/VSP s website at regular intervals. Therefore, the Tenderers should refer to RINL/VSP s website regularly for any Corrigendum. - EXECUTIVE DIRECTORS (MM) ANNEXURE I OF GLOBAL TENDER DOCUMENT (GLOBAL TENDER NO. PUR Steel Cord/0042 dated: ) INSTRUCTIONS TO TENDERERS 1.0 Tenderers who have not supplied Steel cord conveyor belt to RINL/VSP earlier but, who are the Manufacturer of ` Steel cord conveyor belt to other Steel Plants shall furnish information/data/documents/printed/illustrated literature/brochure duly self attested and signed by the Tenderers covering the following aspects: a) Detailed information of the Manufacturer. b) Documents showing the exact nature of ownership should be submitted. c) Production capacity of `Steel cord conveyor belt and average annual production in the last three years. 1.1 Only one offer should be received from each principal Manufacturer. In case more than one offer is received from the same principal Manufacturer, then, all the offers of the same principal manufacturer will be rejected. 1.2 In case where RINL/VSP decides to procure the material from one or more than one source, (Only one offer shall be submitted by Companies using same equipment/facilities/address), and if it comes to the notice of RINL/VSP at any stage during the finalization of the tender or after placement of order/execution of the contract that offers have been made by Companies using same equipment/facilities/address, then such offers/orders shall be rejected/cancelled forthwith and business dealings with such Firms/Contractors shall be banned for a period of 2 (two) years. Bid money/emd Security Deposit etc. if any shall be forfeited. Decision of RINL/VSP in this regard shall be final and binding. 1.3 In case the principal Manufacturer wants to supply from their Works located at more than one place, the details of the Works should be indicated in the tender. They should also give clear price break-up and quantities (in Price Bid) for supplying the material from different Works. 2.0 CREDENTIALS AND SUPPORTING DOCUMENTS: Tenderers who responds to this Global Tender is not presently enlisted with RINL/VSP, they are requested to furnish copies of the following documents separately in a sealed envelope super scribing CREDENTIALS and the Global Tender reference along with the tender: In respect of Overseas Tenderers: a) Notarized Registration Certificate from Chamber of Commerce/their respective designated Agency in English Version b) Self Certified Financial worth and Audited Financial Statements for the last three years of their company. c) Self Certified Purchase Orders/Contracts copies for the same or similar tendered item(s) d) Self Certified copies of Other Credentials like ISO Certificates etc. In respect of Indigenous Tenderers: a) Notarised Statutory Manufacturing Industry Registration Certificate i.e., EM=Part II issued by DIC/NSIC, DIC Registration Certificate for the same / similar items for MSEs. (or) Notarized copy of Certificate of Incorporation along with Memorandum and Articles of Association of the Private/Public Limited companies b) Notarized Copy of Proprietary/Partnership deeds in case of Proprietary / Partnership firms. c) Notarized copy of GST Registration Certificate and PAN card copy in the Name of Company in case of Limited Companies (or) in the name of individuals in case of Proprietary firms. d) Self-certified Financial worth and Audited Financial Statements for the last 3 (three) years. e) Self-certified Purchase Orders/contracts copies for the same or similar tendered item(s). f) Self Certified copies of Other Credentials like ISO Certificates etc Kindly note that the above information is required to assess the credibility of the Vendor not presently enlisted with RINL/VSP. The tender of un-listed vendor shall necessarily accompany the above documents. The tender of such un-listed Vendor shall be rejected, if RINL/VSP finds that the credibility of the un-listed Vendors is not satisfactory on the basis of the documents furnished. The Vendor shall produce originals of the above documents for verification, if RINL/VSP so desires. RINL/VSP s decision in this regard is final. 3.0 SPECIFICATIONS/SCOPE OF WORK : 3.1 RINL/VSP requires Steel cord conveyor belt of 1000MM width,grade M-24,ST1600 and Steel cord conveyor belt of 1200MM width,grade M-24,ST1800 as per the Technical Specifications/Scope mentioned at ANNEXURE II of the Global Tender Document. 3.2 Specifications offered in a manner superior to those desired by RINL/VSP will not receive any extra credit/weightage. 3.3 In the event of an order materializing, the supplies should be as per the specifications Guaranteed by the Bidder and included in the Acceptance of Tender. 4.0 QUOTING OF PRICES : 4.1 In case of Imported Supplies, 4.1.1 The Tenderer shall quote the price of the Material on CFR Visakhapatnam Port per Meter basis in US Dollars/Euro, giving break up of FOB named port(s) of loading and Freight in the Price Schedule given in VOLUME-II of the Global Tender document The price should be quoted on the basis of CFR Visakhapatnam Port, giving break up of FOB named port(s) of loading material in bags and stuffed into containers and Freight Rate. The shipments shall normally be arranged on FOB basis. However, the shipments either on FOB basis or CFR basis or part FOB and part CFR basis shall be decided by RINL/VSP at it s sole discretion. Tenderers must therefore, give break up of CFR Price into FOB price and Freight (VITAL). Offers without break up of CFR Price into FOB Price and Freight Rate shall be not considered for evaluation The Tenderer should necessarily indicate the Freight Rate applicable for shipping the material in lots/shipments till completion of the Order Quantity and no change in Freight Rate quoted, whatsoever, shall be allowed. RINL/VSP reserves the right to exercise the option of FOB/CFR while giving clearance for each lot/shipment In case, any of the Tenderers specify multiple price options for different ports etc, although no such requirement is specified in the Tender Document, RINL/VSP shall consider the lowest priced option for the purpose of inter-se comparison and ranking between the Tenders (unless specifically mentioned in the Tender Document). RINL/VSP also reserves the right to avail the lowest priced options available for placement of order Taxes & Duties: The Tenderer shall be entirely responsible for all Taxes, Stamp Duties, Licence Fees and other such levies imposed outside India and the price quoted shall be deemed to be inclusive of all such taxes and duties, unless otherwise specifically mentioned. As per the Income Tax rules in India, RINL/VSP shall report the details of any payment including any interest or salary of any other sum chargeable to tax, being made to a non-resident, not being a Company or to a Foreign Company. Hence, the Overseas Tenderers shall submit declaration as per the format at ANNEXURE-IX of the Global Tender Document along with Techno-Commercial Bid (Part A). The Indian Agent/Indian Contractor shall submit Permanent Account Number (PAN) to the RINL/VSP. The Indian Agent/Indian Contractor shall obtain necessary certificate for deduction of income tax at the rate specified in the certificate or no deduction of income tax as the case may be, from the Indian Income Tax Authorities and inform the RINL/VSP before the payments are due under the indigenous/overseas supply and application contract as the case may be. The certificate shall be valid on the date of credit/payments whichever is earlier. RINL/VSP shall deduct applicable Indian Income Tax at rate mentioned in the certificate obtained by the Indian Agent/Indian Contractor from the Indian Income Tax Authority as per Indian Income Tax Act from the payments to Indian Agent/Indian Contractor and shall deposit the same to Indian Governmental Authorities. RINL/VSP shall issue TDS certificate (may refer Clause 21.0 below) as prescribed in Income Tax Act to the Indian Agent/Indian Contractor. In the event of non-submission of required certificate, Income Tax at source at the applicable rate as per the Indian Income Tax Act shall be deducted from any payments to the Indian Agent/Indian Contractor. However, all Corporate Income Tax assessed on the Agent/Contractor in India in connection with the execution of the contract shall be borne by the Agent/Contractor and no such liability shall be assumed by RINL/VSP. 4.2 In case of Indigenous Supplies, The price of the Materials per Meter should be quoted on FOR VSP Stores, Visakhapatnam basis in INR along with applicable HSN Codes & % GST as per the GST Act, in the Price Schedule given in VOLUME-II of the Global Tender document. 4.3 The prices quoted by the Tenderer shall be both in figures and words and shall be free from corrections or erasures. In case of any discrepancy between the prices quoted in figures and words, the prices quoted in words shall prevail. In case of any discrepancy in the price quoted and the break-up indicated, the price quoted shall prevail and the break-up shall be back calculated from the quoted Price. 4.4 Any revised bids received after the opening of the Techno-Commercial bid shall be rejected unless it has been furnished in response to a specific request from RINL/VSP. 4.5 Price Firmness : Prices quoted by the Tenderer shall be firm and fixed for the entire period of Tenderer s performance of the Purchase Order/Acceptance to Tender and shall not be subject to any variation on any account (VITAL). 5.0 PAYMENT TERMS: 5.1 For indigenous supplies: 100% Basic Price per meter along with 100% GST and Freight shall be released within 60 days (21st day for local Micro and Small Enterprises and 45th day for non-local MSEs, subject to submission of documents as stipulated vide Clause : below) of receipt of material at VSP Stores against accepted GARN. 5.2 For overseas supplies: 100% FOB value per meter. along with 100% Freight (if shipment is on CFR basis) shall be released within 60 days of receipt of material at VSP Stores against accepted GARN. 5.3 No extra weightage shall be given for any extra credit offered beyond ITT payment terms of 60 days interest free credit from the date of acceptance of material for ranking/evaluation purpose. 5.4 Note: a) PBG to be submitted as per Cl.No.18.0 of Annexure-VII of Global tender. 5.5 Input Tax Credit: The successful Tenderer/Supplier shall dispatch materials on door delivery basis against GST
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