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Please find the attached reports for the week of October 16 th through October 20 th from the departments included below.

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OFFICE OF THE CITY MANAGER To: From: Mayor, Vice Mayor and City Council Members Tony Massey, City Manager Date: October 23, 2017 Subject: Weekly Report Please find the attached reports for the week of
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OFFICE OF THE CITY MANAGER To: From: Mayor, Vice Mayor and City Council Members Tony Massey, City Manager Date: October 23, 2017 Subject: Weekly Report Please find the attached reports for the week of October 16 th through October 20 th from the departments included below. Reports Enclosed: City Manager s Office/Finance Police Fire Personnel Development Services Parks and Recreation Public Works Recorder MIS Wastewater Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee Phone FINANCE DEPARTMENT To: Tony Massey, City Manager From: Thad Jablonski, Finance Director/Assistant City Manager Date: October 23, 2017 Subject: Weekly report Finance Department processed and distributed 103 checks totaling $490, during the week. Five purchase orders totaling $366, were issued this week. Payroll was processed for distribution on October 20, All entries and transfers were made to include monthly benefit accruals. Forty-two lots of seized weapons were listed on GovDeals for sale. The auction will conclude on November 8. Past auctions have returned approximately $20, to the Police Department. Inventory listings for taking physical inventory of fixed assets were sent to Fire and Public Works to be completed and returned by January 15. Staff participated in a brief introductory meeting regarding Concur software. The software is designed to support expense reporting and automated integration of AP invoices into the Data Quest system. Danny met with representatives of Lowes regarding a kitchen renovation at Fairview Park. Bids were opened on Wednesday for the soccer complex expansion at Ridley Park. The low bid of $6,462, was received from Boyce Ballard Construction of Murfreesboro, the bid amount was lower than anticipated and will be presented November 9. The executed 12 year capital outlay note for the purchase of a new front loading garbage truck was delivered to TriStar Bank. Proposed Refunding Bond, Series 2018 resolution and agreements for financial services prepared for November 2 Study Session Agenda. Work continued on the supplemental information schedules for the 2017 CARF. City Manager s Office Meetings: o HeadStart read to a classroom and handed books out to the children (10/17). Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee Phone Meetings cont d o Nashville Metro Transportation Plan Announcement with Mayor (10/17). o Nashville Area MPO Executive Committee (10/18). Worked with Bass Berry and Sims to update and ensure all filings and discloses from prior years for tax abatement program are current and up-to-date. Continued work with PM Environmental to provide information that the firm will use as PM staff develop the City s Brownfield Assessment Grant application. Something Good Around Every Corner City Hall 700 North Garden Street Columbia, Tennessee Phone City of Columbia Grant Projects - Status and Summary Revised 08/07/2017 Status 1 Active 2 Active Grant Program FY 2010 Roadscapes Grant FY 2015 Surface Transportation Program (STP) Grant 3 Active FY 2014 HOME Grant 4 Active FY 2015 Bulletproof Vest Grant Funding Agency TDOT TDOT U.S. HUD; administered by THDA U.S. Department of Justice; Office of Criminal Justice Programs City Dept. Development Services Development Services City Manager's Office, Development Services, & SCTDD Police Project for U.S. Hwy 31N area landscaping, signage (total project: $91,500) for improvements at the intersection of James Campbell Blvd. and SR- 245/Highland Ave. for rehabilitation of approx. 15 eligible, owner-occupied homes; including replacement or repair of HVAC, roofs, windows, electrical, plumbing, etc. to correct code violations for the purchase of new replacement bulletproof vests Award Amount $73,200 $500,617 Match $18,300; 20% cash match n/a (state to match federal funds - city to pay $32,900 in design costs) Applied Date Award Date Performance Period (End Date) Program Type 9/17/2010 9/14/11 12/31/2017 Annual One-time $500,000 n/a 3/7/2014 7/1/ /31/2017 Annual $7, $7, (50% cash match) 5/6/2015-8/31/2017 Annual 5 Active 2014 Small Cities Community Development Block Grant (CDBG) U.S. HUD; administered by TN Dept. of ECD City Manager's Office & Development Services for prevention and elimination of slums and blight; demolition of vacant/abandoned structures in target areas for public health and safety $315,000 $51,279 (14% cash match) 2/25/2014 9/3/2014 8/31/ Extension proposed 12/31/17 Annual 6 Active FY 2015 Transportation Alternatives Grant TDOT Development Services for the W. 7th St Improvement Project; includes streetscape improvements $959,050 $239,763 (25% cash match) 11/3/2014 7/1/2015 7/1/2018 Annual 7 Active FY 2015 High Priority Projects Program TDOT Development Services for the W. 7th St Improvement Project; includes streetscape improvements $449,951 $112,488 (25% cash match) N/A N/A 7/1/2018 Ongoing Program 8 Active Off-System Bridge Program TDOT Development Services for repair of Industrial Park Road Bridge over Duck River $75,000 TDOT amount ($75,000) is estimate. Amount 80% to development costs. City would pay 20% (est. $15,000). Staff has requested TDOT do some construction for additional savings. 11/6/ /30/2015 N/A - Work in progress Ongoing Program 1 City Manager's Office City of Columbia Grant Projects - Status and Summary Revised 08/07/ Active 2016 Edward Byrne Memorial Justice Assistance Grant (JAG) DOJ 10 Active 2016 LPRF Grant TDEC - RES 11 Active FY 2005 SAFETEA-LU TDOT CPD and Maury Co. Sherriff's Office for training and equipment $18,498 for paving at Ridley Sports Complex to City Manager's add new, additional capacity for more Office and Parks tournaments as new fields are added to & Recreation the Sportsplex Development Services for improvement to streetscape and pavement repair to finance part of the W. 7th St Improvement Project. $200,000 $604,560 Funds split $11,249 for CPD and $7,249 for the Maury Co. Sherriff's Office $200,000 (After another city forfeited project funds, the city will receive 20% of grant amount, which the match of $800,000 follows from the total project cost originally requested, $1 million) $120, (20% cash match) funds recently reported to the city, previously awarded & allocated but unused 8/24/ year Annual 6/30/2017 5/11/2017 5/31/2019 Biennial TBA TBA TBA One-time 12 Active 2017 Property Conservation Grant TML Risk Pool Parks & Recreation Dept. for video cameras located at recreation centers and parks department offices $1,392 $1,392 - To match 50% matching of expenditures year Annual TOTAL OF ALL ACTIVE GRANTS $3,704,576 Status Grant Program Funding Agency City Dept. Project Award Amount Match Applicatio n Date Award Date Performance Period Program Type 1 Pending FY 2016 Assistance to Firefighters Grant (AFG) Program for Equipment FEMA Fire, City Manager's Office & SCTDD for fire training center to be built behind Fire Station No. 2 $322,728 $32,272 (10% match; based on population) 11/18/2016 Mid-August year Annual 2 Pending 2017 Historic Preservation Grant THC Development Services for professional services to develop uniform historic zoning and design guidelines $18,000 $12,000 (40% cash match) 1/31/2017 TBD 1 year Annual 2 City Manager's Office City of Columbia Grant Projects - Status and Summary Revised 08/07/ Active FY 2018 Safety Grant TML Risk Pool Personnel 4 Pending 2017 Arts Builds Communities (ABC) Grant TAC City Manager's Office for training for shoring trenching equipment for select firefighters, $1,500 wastewater collection and public works - streets employees a second side of the fire mural recently completed showcasing the entrance of the Columbia Arts District $2,500 $1,500 - cash match 50% $2,500 (50% cash match) 6/29/2017 TBA TBA Annual 8/11/2017 TBD 1 year Annual 5 Pending 2017 Tourism Development Coop Grant TNDTD Marketing & Tourism to finance 50% of the cost of the city's proposed website to promote Columbia to visitors and prospective tourists $35,000 $35,000 (50% cash match) 6/30/2017 8/7/ year Annual 6 Pending 2017 Facade Improvement Grant TNECD City Manager's Office to finance facade improvements in historic Downtown Columbia, focusing on signage, awnings and lighting for business and property owners $100,000 $25,000 (25% cash match) 9/11// /1/ year Annual TOTAL OF ALL PENDING GRANTS $4,790,256 3 City Manager's Office City of Columbia, TN Local Option Sales Tax (LOST) Trends, Ten (10) Year Trend - FY 2009 to FY 2018 YTD LOCAL SALES TAX Table 1: Multi-Year Local Option Sales Tax (LOST) Revenue from FY to FY , showing both actual amounts receipted and budget estimates for current year data *Est. Revenue Current Year Month Budget Est. FY YTD & Est. FY YTD to % of Year Receipted FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY Budget (%) Through JULY 633, , , , , , , , , , $ 770, $ 837, % 8.33% AUGUST 654, , , , , , , , , , $ 805, $ 881, % 16.67% SEPTEMBER 594, , , , , , , , , , $ 750, $ 781, % 25.00% OCTOBER 677, , , , , , , , , , $ 740, % NOVEMBER 617, , , , , , , , , , $ 750, % DECEMBER 580, , , , , , , , , , $ 740, % SUBTOTAL 3,758, ,695, ,379, ,422, ,467, ,540, ,690, ,970, ,323, ,687, ,555, ,500, % JANUARY 624, , , , , , , , , , $ 770, % FEBRUARY 791, , , , , , , , ,071, ,077, $ 1,150, % MARCH 572, , , , , , , , , , $ 730, % APRIL 575, , , , , , , , , , $ 720, % MAY 639, , , , , , , , , , $ 805, % JUNE 587, , , , , , , , , , $ 770, % TOTAL 7,548, ,253, ,826, ,897, ,157, ,285, ,577, ,238, ,063, ,599, ,500, ,500, % Budgeted Amt. 7,600, ,900, ,720, ,500, ,800, ,100, ,200, ,450, ,250, ,700, ,500, Table 2: Multi-Year LOST Revenue from FY08 to FY18, Year-to-Date (YTD), showing the FY17/FY16 variance amount ($) and percent (%) based on actual receipts and budget estimates for FY17 Month Receipted FY 2008 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 Receipts YTD FY 2018 Variance Amt. FY18 & FY17 Variance (%) FY18 & FY17 JULY 633, , , , , , , , , , , , % AUGUST 654, , , , , , , , , , , , % SEPTEMBER 594, , , , , , , , , , , , % TOTAL YTD 1,883, ,915, ,738, ,721, ,761, ,799, ,874, ,010, ,184, ,339, ,500, , % YTD Sept (%) 1.70% -9.23% -0.97% 2.33% 2.13% 4.17% 7.27% 8.67% 7.07% 6.90% City Manager's Office - Revised 09/30/17 1 September 2017 City of Columbia, TN Local Option Sales Tax (LOST) Trends, Ten (10) Year Trend - FY 2009 to FY 2018 YTD LOCAL SALES TAX Figure 1: Local Option Sales Tax Revenues (LOST) Nine (9)-Year Trend, FY FY 2017 YTD Figure 2: Local Option Sales Tax (LOST) Revenues, as a Percent (%), Rate of Change Over the Nine (9)-Year Period from FY FY 2017 YTD $3, LOST Revenues in Dollars YTD, FY FY % LOST Revenue Rate of Change YTD, as a Percent, FY FY 2018 $2, $2, $2, $2, % 6.00% 7.27% 8.67% 7.07% 6.90% $2, $2, $1, $1, $1, $1, $1, $1, % 2.00% 1.70% 2.33% 2.13% 4.17% $1, $1, % -2.00% -4.00% FY 2009 FY 2010 FY -0.97% 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 $ $0.00 FY 2009 FY 2010 FY 2011 FY 2012 FY 2013 FY 2014 FY 2015 FY 2016 FY 2017 FY 2018 Note: Annual fiscal year revenue totals expressed in thousands of dollars ($) Source: Data from Columbia City Recorder's Office LOST receipts -6.00% -8.00% % % -9.23% Note: Year-to-date fiscal year revenue totals expressed as percentages (%) Source: City Recorder's Office LOST receipts and Finance Department budget estimates City Manager's Office - Revised 09/30/17 2 September 2017 October 24, 2017 Tuesday 8:30 AM - 9:30 AM Grand Opening & Ribbon Cutting of LEAP -- Mt. Pleasant Community Center 501 Gray Lane, Mt. Pleasant October 25, 2017 Wednesday 3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS November 2, 2017 Thursday 5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement November 6, 2017 Monday 10:00 AM - 11:00 AM Board of Zoning Appeals -- Council Chambers Basement November 7, 2017 Tuesday 11:30 AM - 1:00 PM Maury County Education Lunch -- Farm Bureau, 147 Bear Creek Pike November 8, 2017 Wednesday 9:00 AM - 10:00 AM Beer Board Meeting -- PD, 2nd floor room 200 Conference Room 4:00 PM - 5:30 PM Planning Commission -- Council Chambers - Basement November 9, 2017 Thursday 9:00 AM - 10:00 AM Architectural Design Review Team Meeting -- Conf. Room B - 1st Floor 4:00 PM - 5:00 PM Historic Zoning Commission -- Council Chambers 5:30 PM - 7:00 PM Council Meeting -- Council Chambers - Basement 5:30 PM - 6:30 PM Trustee's Meeting Micah White City Council 1 10/24/2017 9:54 AM November 15, 2017 Wednesday 3:30 PM - 4:30 PM CPWS Board Meeting Study Session - Public Utilities Board -- CPWS November 21, 2017 Tuesday 4:00 PM - 5:00 PM Arts Council -- Conf. Room A - Basement November 22, 2017 Wednesday 3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS December 7, 2017 Thursday 5:30 PM - 7:00 PM Study Session -- Council Chambers - Basement December 11, 2017 Monday 10:00 AM - 11:00 AM Board of Zoning Appeals -- Council Chambers Basement December 13, 2017 Wednesday 9:00 AM - 10:00 AM Beer Board Meeting -- PD, 2nd floor room 200 Conference Room 4:00 PM - 5:30 PM Planning Commission -- Council Chambers - Basement December 14, 2017 Thursday 9:00 AM - 10:00 AM Architectural Design Review Team Meeting -- Conf. Room B - 1st Floor 4:00 PM - 5:00 PM Historic Zoning Commission -- Council Chambers 6:30 PM - 8:00 PM Council Meeting -- Council Chambers - Basement December 19, 2017 Tuesday 4:00 PM - 5:00 PM Arts Council -- Conf. Room A - Basement City Council 2 10/24/2017 9:54 AM December 20, 2017 Wednesday 3:30 PM - 4:30 PM CPWS Board Meeting Study Session - Public Utilities Board -- CPWS December 27, 2017 Wednesday 3:30 PM - 4:30 PM CPWS Board Meeting - Public Utilities Meeting -- CPWS City Council 3 10/24/2017 9:54 AM City of Columbia Police Department 707 North Main Street Columbia, TN Tim Potts Chief of Police Phone: Fax: Memorandum To: From: Tony Massey, City Manager Tim Potts, Chief of Police Date: October 23, 2017 Subject: Weekly information Investigations Brian Capps On October 14, thirty nine year old Brian Capps and twenty-six year old Jacklyn Potts were arrested by Vice/Narcotics at The Sandwich Shop/Columbia Inn on Nashville Hwy. Capps was charged with Possession of Oxycodone for Resale and Tampering with Evidence. Potts was charged with Possession of Heroin and Oxycodone for Resale. Both have an extensive drug history with the Columbia Police Department. Jacklyn Potts Criminal Investigator s Meeting On October 17, the Columbia Police Department held its monthly Criminal Investigators Meeting at the Police Department. The meeting was well attended by numerous Investigators from across Southern Middle Tennessee. The information sharing session has proven to be a valuable means of receiving and distributing intelligence between departments. Patrol/SRT,COPs CPD Officers David Wright, Jordan Barber, Daniel Willis and Lee Colvett (pictured L-R) attended the basic SWAT operator school in Livingston TN. Upon completion, applicants may be considered for membership on CPD s SWAT Team. On October 19, the Mediation Center hosted a twelve hour Domestic Violence Course for Attorneys of Middle Tennessee. A one hour round table discussion was held with professionals that serve in different aspects of the justice system. The discussion was to allow Attorneys to ask questions and gain a better understanding of the different roles associated in the judicial system. CPD expressed our ways to reduce recidivism among offenders. Captain Troy Potts and Lt Joshua Davis served as the law enforcement representatives. On October 18, Officers responded to 408 N. James Campbell Blvd. for a structure fire. Upon arrival Officers observed seventy-three year old Leroy Bradford sitting on the front porch of the residence. Shortly after Officers removed Bradford from the porch, his oxygen bottles inside the residence exploded. No one was seriously injured but Bradford did sustain minor burns to his foot. C P D ' s C o m m u n i t y E v e n t On Tuesday October 17, the City of Columbia Police Department hosted its third annual Community Appreciation Event. Several agencies participated in the event. There was a good turnout by the community. Many citizens enjoyed fresh grilled food, fun events for children and the opportunity to learn about different aspects of each agency and different equipment that they utilize. More pictures from the event: Congrats Detective Ervin! On October 19 the Center of Hope held their annual Candlelight Vigil of Hope. The event is held to remember those affected by domestic violence and to also honor all who fight for a change. Each year they honor an officer who has gone above and beyond in the fight against Domestic Violence. This year Detective Allan Ervin was named Officer of the Year and presented with a plaque. Detective Ervin serves in the Special Victim s Unit of the Columbia Police Department where he is very passionate and dedicated in making a difference in the lives of all those affected by Domestic Violence. Congratulations Detective Ervin! Animal Control Month: October 2017 Week: 10/12-10/18 Calls for Service 53 Intakes 5 Returned to Owner 2 Adopted or Rescue 8 Euthanized 0 Citations 1 Bite Calls Other animals 3 0 K9 Distemper 0 Call Outs 1 Columbia Police Department Weekly Analysis Reporting Period Begin/End 10/12/2017 to 10/18/2017 Prior Week This Week Diff % Change Prior 4Wks Last 4Wks Diff % Change YTD Prior YTD Diff % Change 2016 Year End Totals Homicide % % % 0 Forcible Rape % % % 23 Rape of a Child % % % 4 Statutory Rape % % % 2 Forcible Fondling % % % 16 Incest % % % 0 Total Sex Offenses % % % 45 Child Abuse % % % 13 Kidnapping/Custodial Interference % % % 10 Stalking % % % 8 Commercial Robbery % % % 7 Street Robbery % % % 30 Total Robbery % % % 37 Domestic Aggravated Assault % % % 116 Non-Domestic Aggravated Assault % % % 130 Total Aggravated Assault % % % 246 Burglary (Commercial & Other) % % % 52 Residential Burglary % % % 158 Total Burglary % % % 210 Burglary of Vehicle % % % 122 Motor Vehicle Theft % % % 67 Larceny % % % 447 Shoplifting % % % 239 Arson % % % 5 Violent Offenses % % % 359 Property Offenses % % % 1090 Total Offenses % % % 1449 Date Ranges Weekly Analysis Form reflects number of Incidents Occurred Prior Week Last 4 Wks Prior 4 Wks YTD Prior YTD 10/5/2017 to 10/11/2017 9/21/2017 to 10/18/2017 8/24/2017 to 9/20/2017 1/1/2017 to 10/18/2017 1/1/2016 to 10/18/2016 during reported time period. FIRE DEPARTMENT 1000 S Garden St Columbia, TN To: From: Tony Massey, City Manager Ty Cobb, Fire Chief Date: October 23, 2017 Subject: Weekly Report Administrative Division: Fire Chief Ty Cobb reviewed and approved payroll, conducted interviews for the open Administrative Assistant position with Assistant Chief Tony Scott and Personnel Director Connie Etzkin at City Hall and participated in a video stand-up for the Fire Department at Station 1 on Monday; attended Columbia Police Department s Community Appreciation event at Riverwalk Park and participated in the video shot at Station 1 on Tuesday; participated in a conference call with ESRI representative at Station 1 and attended the Columbia Main Street (CMS) Board meeting at HUB and attended a meeting with Station 4 staff on Wednesday; responded to a house fire on North James Campbell Boulevard, attended the CFD Retiree Dinner at Station 1 and attended the Columbia Lions Club Appreciation Dinner at Edge Church on Thursday; took a picture of the new CFD Fire Cadets, attended a TEMA meeting at Station 1, attended the Kiwanis meeting at the Memorial Building and responded to an MVA at North Point on Friday. Assistant Chief Chris Cummins was on annual leave on Monday; conducted general office work on Tuesday; participated in a conference call with ESRI representative at Station 1 on Wednesday; attended the CFD Retiree Dinner at Station 1 on Thursday. Assistant Chief of Training Kirk Marks continued supervision of the following programs: Emergency Medical Response, ISO-Training, Public Education, Smoke Ala
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