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MINUTES FROM SCAMIT EXECUTIVE BOARD MEETING ON May 24, Attending were Ron Velarde, Larry Lovell, Ann Martin, Kelvin Barwick, and Don Cadien.

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^ORNf A Southern California Association of Marine Invertebrate Taxonomists 3720 Stephen White Drive San Pedro, California ^fbrmt JUNE, 1991 Vol. 10, No. 2 NEXT MEETING: 10:00-12:00am - A New Approach
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^ORNf A Southern California Association of Marine Invertebrate Taxonomists 3720 Stephen White Drive San Pedro, California ^fbrmt JUNE, 1991 Vol. 10, No. 2 NEXT MEETING: 10:00-12:00am - A New Approach for Analyzing Trophic Composition of Marine Benthic Communities 1:00-3:00pm - Everything You Wanted to Know About Isopods... But Were Afraid to Ask. GUEST SPEAKER: 10:00-12:00am - Karen Green, Private Consultant l:00-3:00pm - Dr. Rick Brusca, SDNHM DATE: LOCATION: July 15, 1991 Note this is the third Monday of the month. San Diego Natural History Museum San Diego, CA MINUTES FROM SCAMIT EXECUTIVE BOARD MEETING ON May 24, 1991 Attending were Ron Velarde, Larry Lovell, Ann Martin, Kelvin Barwick, and Don Cadien. The first item on the agenda was the schedule for the coming year. Larry Lovell has prepared the following tentative agenda. FUNDS FOR THIS PUBLICATION PROVIDED IN PART BY THE ARCO FOUNDATION, CHEVRON USA, AND TEXACO INC. SCAMIT newsletter is not deemed to be a valid publication for formal taxonomic purposes. May June 17 + July 15 + August 12 September 23 October 28-29* November 18 + December 9 January 6* February 10 March 9-2- SCAMIT MONTHLY AGENDA Bryozoan Workshop by Dr. Bill Banta, American University, Washington, D. C. at Cabrillo Marine Museum, San Pedro, CA. Organization of SCAMIT literature library at Cabrillo Marine Museum, San Pedro, CA. 10:00-12:00am - A New Approach for Analyzing Trophic Composition of Marine Benthic Communities by Karen Green, private consultant. 1:00-3:00pm - Everything You Wanted to Known About Isopods... But Were Afraid to Ask. by Dr. Rick Brusca, San Diego Natural History Museum. Both at the SDNHM in San Diego, CA. Sabellid Poychaetes by Dr. Kirk Fitzhugh, Los Angles County Museum of Natural History at Allan Hancock Foundation of the University of Southern California, Los Angeles, CA. Phoronids by Dr. Russ Zimmer, University of Southern California at Cabrillo Marine Museum, San Pedro, CA. Amphipod Workshop by Dr. J. L. Barnard, Smithsonian Institution at the Los Angles County Museum of Natural History, Los Angles, CA. Sea Pens by Dr. Eric Hochberg at the Santa Barbara Museum of Natural History, Santa Barbara, CA. Sponges by Karen Green, private consultant at Cabrillo Marine Museum, San Pedro, CA. Mysidacea by Ron Velarde, City of San Diego at the SDNHM, San Diego, CA. Ophiuroidea workshop by Dr. Gordon Hendler, LACMNH at the Los Angeles County Museum of Natural History, Los Angeles CA. Abranchiate Terebellid Polychaetes by Leslie Harris, LACMNH at the Allan Hancock Foundation, University of Southern California, Los Angeles, CA. -3- April 13 Thalassinoid shrimp by Don Cadien, Los Angles County Sanitation District at Cabrillo Marine Museum, San Pedro, CA. * Meeting on the first Monday of the month. + Meeting on the third Monday of the month. Meeting on the fourth Monday of the month. The next item on the agenda was a letter written to the SCAMIT Executive Board by Dean Pasko of the City of San Diego's Marine Biology Laboratory. His letter discussed the following: changing to bimonthly meetings, better use of the scheduled time, more preparation for the meetings by officers and speakers, a more equitable choice of locations, and more involvement in SCAMIT by natural history museum curators in California. Two of the issues addressed by Dean's letter: more involvement by local museum curators and a more equitable meeting location have been discussed in the past. Larry was aware of these problems and has tried to address these in establishing the agenda. In it he has recruited museum curators to speak and scheduled meetings at a variety of locations. On the subject of using scheduled time more efficiently, the Board adopted the following timetable for future meetings. 9:00-9:30am 9:30-10:00am 10: am 12:00-1:00pm 1:00-3:00pm Officers and Speakers arrive SCAMIT Business Morning Session Lunch Afternoon Session This schedule should enable members to derive the most benefit out of a each meeting. After some debate it was generally agreed that the monthly format would be retained. It was decided that more attention should be paid to the preparation for meetings by officers (i.e. setting up equipment, organizing specimens, etc.). On a suggestion made by former SCAMIT Secretary, Ross Duggan, it was decided that speakers should have an abstract and/or handouts ready before their respective meeting. Any revisions made during the meeting should be completed at that time or, within one week. This is so that it can be published in the next newsletter. In the past it has been incumbent on the secretary to assemble this information based solely on his/her notes. Vice-President Larry Lovell agreed to draw up a set of guidelines that explain the purpose of the Association and what is expected of guest speakers (i.e. abstracts and handouts) as well as a checklist of equipment they might need. -4- The next agenda item was how to attract more members representing the local museums and universities. It was decided that Ron Velarde would explore the possibility of publishing a letter, in the form of a note, in the SCAS bulletin that would explain our organization and its function. This was deemed the most effective first step in trying to recruit new members from these groups. It was decided that a list of members and their specialties should be published annually in the newsletter. Also, a treasurer's report should be included in the newsletter on an annual basis. Both will appear in the first newsletter of the year (May). The last item on the agenda was to revise the constitution and bylaws. A number of inconsistencies and duplications were identified. A line by line review yielded many changes. These changes better reflect the SCAMIT organization and what it does. Please review the inclosed ballot, vote, and mail it back to Larry Lovell. MINUTES OF MEETING ON June 17, 1991 The meeting was successful in organizing the remaining literature into major groups and eliminating duplicates. They were then filed alphabetically by author. The next step will be to catalog the collection. Thanks to all the people who attended, the task went quickly and pleasantly. Cathy Crouch of the Cabrillo Marine Museum asked if there were any SCAMIT members who were interested in organizing a general taxonomic workshop for high school students. It was agreed that it would be something very worthwhile to pursue. Contact Cathy at the museum if you agree and would like to help. As promised, the Bryozoan workshop notes from Dr. Bill Banta are now available on request. Send request to: Kelvin Barwick Marine Biology Laboratory 4077 North Harbor Dr., MS-45A San Diego, CA People who attended the meeting will automatically be sent a copy. TWO GRANTS AWARDED TO MEMBERS: Dr. Debbie Zmarzly of the City of San Diego's Marine Biology Laboratory was awarded a grant for additional illustration to complete her manuscript entitled: Review of pea crabs in the genus Pinnixa (Decapod: Brachyura: Pinnotheridae) from California, with description of two new species. Dr. Masahiro Dojiri of the City of Los Angeles' Biology Laboratory and Dr. Jurgen Sieg of the Universitat Osnabruck were also awarded a grant. This is to pay -5- reprint cost for Two new species and a new genus of the suborder Tanaidomorpha (Crustacea: Tanaidacea) from California waters. The officers of SCAMIT felt that these two publications further the aims of the Association and were worthy of support. If you need any other information concerning SCAMIT please feel free to contact any of the officers. President Ron Velarde (619) Vice-President Larry Lovell (619) Secretary Kelvin Barwick (619) Treasurer Ann Martin (213) BALLOT FOR PROPOSED CHANGES TO SCAMIT CONSTITUTION AND BYLAWS Instructions: Detach front sheet, review proposed changes, enter choices on reverse, and bring to the July meeting or mail by July 31, 1991 to: Larry Love Buena Vista Dr. Vista, CA 92083 CHECK THE APPROPRIATE BLANK(S) BELOW I approve all the changes as shown. I reject all the changes as shown. -OR- I approve only the changes checked below. YES Article 3: Membership Section 1: Membership Section 2: Types of Members Section 3: Rights of Membership Article 4: Dues Article 5: Officers Section 1: Officers Section 2: Term of Officers Section 3: Election of Officers Article 6: Meetings Article 9: Amendments Article 10: Bylaws Bylaw 1 : Types of Membership a) Charter b) Participating b) Individual c) Correspondents c) Institutional d) Honorary Life Bylaw 2: Duties of Officers c) Secretary d) Treasurer Bylaw 3: Committees b) NOTE: Shaded text are proposed additions*- Strikeout text are proposed deletions. SOUTHERN CALIFORNIA ASSOCIATION OF MARINE INVERTEBRATE TAXONOMISTS (SCAMIT) CONSTITUTION Preamble In view of the diversity of marine invertebrates in the Southern California area and the many organizations studying the ecology of these organisms, the Southern California Association of Marine Invertebrate Taxonomists was organized by scientists who recognized the need to standardize systematic practices and taxonomic usage through a program of intercalibration. On April 21, 1982, the Association was founded and a Constitution Committee was formed to establish a working framework. This Constitution is the result of the Committee's activities. Article 1: Name The organization shall be the Southern California Association of Marine Invertebrate Taxonomists (SCAMIT). Article 2: Purpose The purpose of the Association shall be to develop standard procedures in systematic practices and taxonomic usage for marine invertebrates in the Southern California region. This will be accomplished primarily through an intercalibration program and the exchange of information among persons interested in marine invertebrate taxonomy. This will include specimen exchange and confirmation, literature exchange, the development of an intercalibrated reference collection housed at a designated institution, and guest lecturers. Article 3: Membership Section 1: Membership Membership in the Association is open to individuals or institutions interested in the systematics and ecology of marine invertebrates. Membership can be obtained upon written application to the Secretary-Treasurer with an accompanying payment of dues. 2 Section 2: Types of Members Only Charter, Participating; and Correopondcnt members Individual, Institutional, and Honorary members are recognized. Other-e-l-aaaea of membership may be created by affirmative vote of two-thirda (2/3) of membership. Section 3: Rights of Membership Honorary life members and all other members whose dues have been paid for the current year shall be considered members in good standing and shall be entitled to receive notices of the Association's activities, vote at meetings or by mail, and participate in any activities sponsored by the Association. Other privilegea may be designated by a two-thirda (2/3) vote of the membership* Article 4: Dues Dues shall be fifteen dollars ($15.00) annually for Individual members and sixty dollars ($eo,00) annually o institutional members. The amount and time period of duco shall bo oatabliohcd and approvod by a two-thirda (2/3) vote of the members voting on the iaauei Dues-ean bo changed by the same procedurei Article 5: Officers Section 1: Officers The elected officers of the Association shall be the President, Vice-President, Secretary, and Treasurer-; and Committee Chairs. NOTE: Shaded text are proposed additions. Strikeout text are proposed deletlonoi 3 Section 2: Term of Officers All officers shall be elected by a simple majority vote of the members voting in the election. Officers may hold the same office for an unlimited number of terms. Newly elected officers shall assume the responsibilities of their office in April arid continue through March of the following year. Section 3: Election of Officers An ad-hoo nominating committee Request for nominations will Wi entertained in the Decembersiiewsletter? and : at the.-.january meeting nominations for election from the member ah ip-an& propaire a olatc of oandidatco. Election shall be by means of a mail ballot sent out in the January newsletter February 1. Ballots shall be sent to members in good standing. Results of the election will be announced in W^^^^pitt^r Aprii. Article 6: Meetings The Association shall normally meet on the second Monday of every month. The President may change the date, venue, 6r content of a scheduled meeting:if conditions arise to warrant such changes meetings if conditions arise to warrant-such ehanges-i Actions of the officers may be amended at any meeting of the Association by a two-thirds (2/3) vote of the membora prcoont, as-suming the-chair- of the Agenda Committee has been contacted in time to insert the item in that month's agenda. Article 7: Limitations The purpose of the Association is listed in Article 2 of the Constitution. Lobbying, or any activities specifically designed to influence legislation, support political groups, or advance popular, political, scientific, or religious causes are not among the objectives of the Association and neither the Association nor any official group within the Association shall engage in such activity. NOTE: leaded text are proposed additions'! Strikeout text are-propogod deletions* 4 Article 8: General Prohibitions Notwithstanding any provision of the Constitution or Bylaws which might be susceptible to a contrary construction: a) The Association shall be organized exclusively for scientific and educational purposes; b) The Association shall not participate in, or intervene in political campaigns on behalf of any candidate for public office (including the publishing or distributing of statements); c) The Association shall not be organized or operated for profit; d) The property of this Association is irrevocably dedicated to scientific and educational purposes and no part of the net income or assets of this Association shall ever inure to the benefit of any officer or member thereof or to the benefit of any private person. Upon the dissolution or winding up of the Association, its assets remaining after payment, or provision for payment, of all debts and liabilities of this corporation shall be distributed to a nonprofit fund, foundation, or corporation which is organized and operated exclusively for scientific and educational purposes and which has established its tax exempt status under Section 501 (c) (3) of the Internal Revenue Code. Article 9: Amendments This Constitution may be amended by a two-thirds (2/3) majority of those voting at any meeting of the Association or in a mail ballot. In either case, notice of the proposed action will be sent to each voting member of the Association by the Secretary-Treasurer at least sixty (60) days before the date of the vote. Article 10: Bylaws The Association may enact Bylaws for interpretation and implementation of the Constitution. Bylaws may be adopted, amended, or repealed by a two-thirds (2/3) majority of those NOTE: $Pf f text are proposed-idditions Strikeout text aire propoaod deletlbng. 5 voting at any meeting of the Association or in a mail ballot. In either case, notice of the proposed action shall be sent to each voting member of the Association by the Secretary-Troaourcr at least sixty (60) days before the date of the vote. Article 11: Division At the discretion of the officers, the Association may establish ad hoc committees to carry out activities under the overall sponsorship of the Association. BYLAWS Bylaw 1: Types of Membership The following types of members are recognized: a) Charter - Participating members and correspondents who became members in joined the Association between April 1982 and March 31, fe} Participating Permanent rcsidcnto- of-southern California-) participating actively in Asaooiation activities b) ; individual - Members who ;; : ; 'wish' tofbe a part of the issociatibn and its activities:. e) Correspondents- Participants who wish to be apprised of Aoaoeiation activities through newsletters and announcements * Other classes of membership may be created by a two-thirds (2/3) vote of tho membership the executive committee in recognition of sc association'! 6 Bylaw 2: Duties of Officers a)president - The president shall preside at meetings of the Association, represent the Association's interest in external business affairs, present a written yearly summary of the Association's activities to the membership, and perform such other functions as may be defined in the Constitution and Bylaws. b)vice-president - The Vice-President shall chair ad hoc committees, be responsible for tabulating and disseminating results of elections, votes on Bylaws, and Amendments to the Constitution; coordinate specimen exchange; arrange meetings and workshops; coordinate the preparation of voucher sheets, edit voucher sheets and newsletters; and perform duties of the President during any period(s) when the President is unable to fulfill his or her duties as President of the Association. c)secretary - The Secretary shall keep minutes for all meetings,-produce the newsletter! issue notices for meetings, conduct the correspondence of the Association, and be responsible for mailing ballots^prepai d) Treasurer - The Treasurer shall keep the accoun association and monitor compliance with applic and state laws and regulations. '' '\ Bylaw 3: Committees a)an executive committee shall be formed, composed of each elected officer and a single member from each standing committee and the liaison for the hosting organization. The function is to advise the officers on fund raising, expenditures of funds, and to insure the association's purpose is furthered. This executive committee will meet once each year with additional meetings scheduled as necessary by the president. b)the officers shall create standings and ad hoc committees as needed to further the purpose of the association.
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