A step-by-step guide to DOI registration

The ETH Zurich DOI Desk enables providers of publication services from Switzerland’s university and research sector to register DOI names. In order to take advantage of DOI registration, your publication service should fulfil certain prerequisites.
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  • 1. A step-by-step guide to DOI registration The ETH Zurich DOI Desk
  • 2. Prerequisites • Availability and persistence The objects referenced using DOI shall be accessible via the internet on a long-term basis and not change. • Quality Specialist scientific standards shall be applied when creating and providing the digital objects. • Metadata A minimum set of descriptive metadata shall be provided for every registered DOI. • Landing pages If possible, a DOI name should not resolve to the digital object itself, but rather a landing page that provides information on the object and access conditions. Policy for DOI registration The basic requirements for every DOI client are presented in the DOI Desk Policy. An agreement between the client and the DOI Desk regulates the concrete rights and duties of both parties. The ETH Zurich DOI Desk enables providers of publication services from Switzerland’s university and research sector to register DOI names. In order to take advantage of DOI registration, your publication service should fulfil certain prerequisites.
  • 3. DOI system DataCite Member DOI Registration Agency International DOI Foundation Registration Agency DataCite ETH Zurich DOI Desk DOI Desk client
  • 4. DOI workflow I: automatic registration DOI Landing page + object OAI-PMH interface DOI management ETH Zurich Global DOI system Researcher
  • 5. DOI workflow I: automatic registration 1. Your publication service generates a DOI name for every new object according to specified rules. 2. You publish the necessary metadata on the object, incl. the DOI name, as an XML in Dublin Core Simple format on an OAI server or via ATOM Feed. 3. Once a day, the DOI Desk harvests your new or updated data. 4. A few minutes later, the data is in the global DOI system and your DOIs can be resolved. 5. The DOI Desk forwards the metadata on every DOI object to DataCite. This increases the visibility and discoverability of your objects. 6. Your administrator can observe and manage the process via a web interface. The workflow for DOI registration is designed as follows: Figure: Example of an XML in Dublin Core Simple format.
  • 6. DOI workflow II: manual registration Customers who only wish to register a few DOIs per year have the option of registering via our web interface. Manual registration procedure • Log in at • Create DOI  DOI name  URL address • Enter metadata  Creator  Title  Publisher  Date  Type  Other • Save DOI
  • 7. DOI name Every DOI name is a unique series of alphanumerical characters and consists of two parts: the prefix and the suffix – separated by slash. • You are allocated the prefix by the ETH Zurich DOI Desk. • You can establish the rules for the suffix yourself. If available, we recommend using an internal ID from your database or a serial number. This guarantees the unambiguity of the suffix. • If you wish to reference new versions or parts of a whole (e.g. of a collection, work) with their own DOI, you can indicate this in the DOI name. Use dots (.) to label different versions of an object and slashes (/) to describe parts of a whole. doi:10.1748/57334.dhfi.3849 DOI name Please only use the following characters in the suffix of your DOIs: A – Z a – z 0 – 9 : (colon) . (dot) - (dash) _ (underscore) / (slash) + (plus) Examples DOI 10.1234/abc123 DOI of a new version 10.1234/abc123.1 DOI of an excerpt 10.1234/abc123/2
  • 8. Metadata for DOI registration The DOI Desk harvests the descriptive metadata on the DOI objects from its customers in the format Dublin Core Simple. Dublin Core is also the entry format for manual registration. The DOI Desk then automatically converts the data into the DataCite Metadata Schema ( and transfers it to the DataCite Metadata Store. As part of this metadata pool, the data can be used freely by third parties for integration in scientific search engines or the development of other services. This provides your objects with the maximum possible visibility and distribution on the internet. Mandatory fields  Identifier (=DOI name and Landing Page URL)  Creator  Title  Publisher  Date  Type Recommended fields  Subject  Contributor  Description Optional fields  Language  Format  Rights
  • 9. DataCite and DOI tools Create a short DOI for easier citation. Use the Citation Formatter to create bibliography entries from DOIs in over 100 different citation styles. Search in DataCite’s complete metadata pool. Add a DOI object to your ORCID profile. Based on all the registered DOIs and the corresponding metadata, DataCite and the International DOI Foundation provide the following useful tools:
  • 10. Contact The ETH Zurich DOI Desk is a service provided by ETH-Bibliothek with technical support from ETH Zurich’s IT Services. We gladly offer you advice and support in introducing DOIs for your publication service. ETH-Bibliothek ETH Zurich DOI Desk Rämistrasse 101 8092 Zurich Switzerland Tel. + 41 44 632 21 35
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