44843109 Assignment Mis

Subject code: MB0031 (3 credits) Set 1 Marks 60 SUBJECT NAME: MANAGEMENT INFORMA TION SYSTEMS Answer the following questions. Each Question carries 10 marks 1. D efine MIS? What are the objectives and characteristics of MIS ? Ans. 1: MIS stan ds for Management Information System. It is an information system which helps in providing the management of an organization with information which is used by m anagement for decision making. The usage of Electronic media for data storage an d processing th
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  Subject code: MB0031 (3 credits) Set 1 Marks 60 SUBJECT NAME: MANAGEMENT INFORMATION SYSTEMS Answer the following questions. Each Question carries 10 marks 1. Define MIS? What are the objectives and characteristics of MIS ? Ans. 1: MIS stands for Management Information System. It is an information system which helps inproviding the management of an organization with information which is used by management for decision making. The usage of Electronic media for data storage and processing the data is an integral part of MIS. It is technology driven in thesense it revolves around wireless electronic gadgets, internet, money cards- credit cards, debit cards, id cards, atm cards etc. MIS is very significant in modern day in many fields like Transport, Education, Office, Banking System etc.Impact of MIS MIS has a major impact on the functions of any organization derives benefits from the systems in the following form: ã speedy access to information,ã interpretation of data, ã quick decisions, ã speedy actions, ã increased productivityand thereby increase in the profit ã reduced transaction cost. MIS characteristics In any organization managers will have varieties of tasks to manage. MIS is mainly designed to take care of the needs of the managers in the organization. ã Organizations will have different departments like marketing, production, sales, inventory, maintenance etc. Each of these departments function individually and also in relationship with other departments. Information is available in abundance. MIS aids in integrating the information generated by various departments of the organization.  ã ã ãMIS helps in identifying a proper mechanism of storage of data. The data is maintained in such a way that the unnecessary duplication of data is avoided. MIS also helps in establishing mechanism to eliminate redundancies in data. MIS as a system can be broken down into sub systems. Each such sub system may be programmed. This results in easy access of data, accuracy of data and information. It helps in maintaining the consistency of data.Importance of MIS Information system has become the main tool used by managers in decision making. Managers perceive information as the driving force to achievesuccess in any business. Hence there is a need for MIS. Roles of IS in BusinessThere are three fundamental reasons for all business applications of information technology. They are found in the three vital roles that information systems can perform for a business enterprise. a) Support of its business processes and operations – For example, most retail stores now use computer based information systems to help them record customer purchases, keep track of inventory, pay employees, buy new merchandise and evaluate sales trends. Store operations would grindto a halt without the support of such information systems. b) Support of decision making by its employees and managers – Information systems also help store managers and other business professionals make better decisions. For example, decisions on what lines of merchandise need to be added or discontinued, or on what kind of investment they require, are typically made after an analysis provided bycomputer-based information systems. c) Support of its strategies for competitiveadvantage-Gaining a strategic advantage over competitors requires innovative application of information technologies. For example, store management might makea decision to install touch-screen kiosks in all of their stores, with links totheir e-commerce web-site for online shopping. Q2. Explain strategic MIS categories in detail. Give illustrations for each category. Ans.2 : Strategic Information System - A Strategic Information System (SIS) is a system to manage information and assist in strategic decision making. A strategic information system has been defined as, The information system to support or change enterprise's strategy. A SIS is a type of Information System that is aligned with business strategy and structure. The alignment increases the capability to respond faster to environmental changes and thus creates a competitive advantage. An early example was the favorable position afforded American and United Airlines by their reservation systems, Sabre and Apollo. For many years these two systems ensured that thetwo carriers' flights appeared on the first screens observed by travel agents,thus increasing their bookings relative to competitors. A major source of controversy surrounding SIS is their sustainability. SISs are different from other comparable systems as:  1. they change the way the firm competes. 2. they have an external (outward looking) focus. 3. they are associated with higher project risk. 4. they are innovative (and not easily copied). It is mainly concerned with providing and organization and its members an assistance to perform the routine tasks efficiently and effectively. One of the major issue before any organization is the challenge of meeting its goals and objectives. Strategic IS enable such organization in realizing their goals. Strategic Information System (SIS) is a support to the existingsystem and helps in achieving a competitive advantage over the organizations competitors in terms of its objectives. This unit deals with the critical aspectsof the strategic information system. This units indicates the theoretical concepts and the way in which the same are realized in practice. The flow of the unitis in such a way that it starts with the development of contemporary theory about strategic uses of corporations' internal information systems leading to systems which transcend the boundaries of particular organizations. The process whereby strategic information systems are created or identified is then examined. A number of weaknesses in the existing body of theory are identified, and suggestions made as to directions in which knowledge is or may be progressing. A strategicinformation system is concerned with systems which contribute significantly tothe achievement of an organization's overall objectives. The body of knowledge is of recent srcin and highly dynamic, and the area has an aura of excitement about it. The emergence of the key ideas, the process whereby strategic information systems come into being is assessed, areas of weakness are identified, and directions of current and future development suggested. Information system is regarded as a tool to provide various services to different management functions. Thetools have been developing year by year and the application of the tool has become more and more diverse. In management it is now a very power means to manageand control various activities and decision making process. The srcinal idea ofautomating mechanical processes got quickly succeeded by the rationalization and integration of systems. In both of these forms, IS was regarded primarily as an operational support tool, and secondarily as a service to management. Subsequent to the development, it was during the last few years that an additional potential was discovered. It was found that, in some cases, information technology (IT) had been critical to the implementation of an organization's strategy. An organization ’s strategy supported by information system fulfilling its business objectives came to be known as Strategic Information System. The strategic information system consists of functions that involved gathering, maintenance and analysisof data concerning internal resources, and intelligence about competitors, suppliers, customers, government and other relevant organizations.  3. Write a detailed note on the planning and development of Management Information Systems. Ans 3. Planning of Information Systems a) Development of Long RangePlans of the MIS With the advancement of computer technology more popularly known as information technology, it is now possible to recognize information as a valuable resource like money and capacity. It is necessary to link its acquisition, storage, use, and disposal as per the business needs for meeting the businessobjectives. Such a broad-based activity can be executed only when it is conceived as a system. This system should deal with management information and not withdata processing alone. It should provide support for management planning, decision making and action. It should support the needs of the lower management as well as that of the top management. It should satisfy the needs of different peoplein the organization at different levels having varying managerial capabilities.It should provide support to the changing needs of business management. In short, we need a Management Information System flexible enough to deal with the changing information needs of the organization. The designing of such an open systemis a complex task. It can be achieved only if the MIS is planned, keeping in view, the plan of the business management of the organization. The plan of MIS isconsistent to the business plan of the organization. The information needs for the implementation of the business plan should find place in the MIS. To ensure such an alignment possibility, it is necessary that the business plan – strategic or otherwise, states the information needs. The information needs are then tracedto the source data and the systems in the organization which generate such a data. The plan of development of the MIS is linked with the steps of the implementation in a business development plan. The system of information generation is soplanned that strategic information is provided for the strategic planning, control information is provided for a short term planning and execution. Once the management needs are translated into information needs, it is left to the designerto evolve a plan of MIS development and implementation. (b) Contents of the MISPlan A long range MIS plan provides direction for the development of the systems, and provides a basis for achieving the specific targets or tasks against a time frame. The plan would have the following contents which will be dealt by thedesigner under a support from the topmanagement. C) MS Goals and Objectives It is necessary to develop the goals and objectives for the MIS which will support the business goals. The MIS goals and objectives will consider management philosophy, policy constraints, business risks, internal and external environment of the organisation and the business. The goals and the objectives of the MIS would be so stated that they can be measured. The typical statements of the goals are as under: ã ã ã It should provide online information on the stock, markets and the accounts balances. The query processing should not exceed more than three seconds. The focus of the system will be on the end user computing and access facilities.Such statements of the goals and objectives enable the designer to set the direction and design implementation strategies for the MIS Plan.
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